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Policies

Acceptable Use

Our acceptable use policy was most recently updated in March 2017 and can be viewed here.

Acceptable Use Statement

The computer system is owned by the school. “The computer system” means all computers and associated equipment belonging to the school, whether part of the school’s integrated network, stand-alone, or taken offsite.

Professional use of the computer system is characterised by activities that provide children with appropriate learning experiences; or allow adults to enhance their own professional development. The school recognises that technologies such as the Internet and e-mail will have a profound effect on children’s education and staff professional development in the coming years and the school’s Internet Access Policy has been drawn up accordingly.

The installation of software or hardware unauthorised by the school, whether legitimately licensed or not is expressly forbidden.

The school reserves the right to examine or delete any files that may be held on its computer systems or to monitor any Internet sites visited.

All members of staff, students on placement, supply teachers etc must read a copy of this policy statement before a system login password is granted. All children must be made aware through class discussion of all the important issues relating to acceptable use, especially the monitoring of Internet use.

Internet Access Policy Statement

All Internet activity should be appropriate to staff professional activities or the children’s education;

  • Access is limited to the use of authorised accounts and passwords, which should not be made available to any other person;
  • The Internet is available for access by staff and children throughout their hours in school;
  • Activity that threatens the integrity of the school’s computer systems, or that attacks or corrupts other systems, is prohibited;
  • Users are responsible for all e-mail sent and for contacts made that may result in e-mail being received. Due regard should be paid to the content. The same professional levels of language should be applied as for letters and other media. Only school email addresses should be used for school official business;
  • Use of the school’s Internet for personal financial gain (including the use of online auction sites), gambling, political purposes or advertising is excluded;
  • Copyright of materials must be respected. When using downloaded materials, including free materials, the Intellectual Property rights of the originator must be respected and credited. All material saved on the school’s network is the property of the school and making unauthorised copies of materials contained thereon maybe in breach of the Data Protection Act, Individual Copyright or Intellectual Property Rights;
  • Use of materials stored on the school’s network for personal financial gain is excluded;
  • Posting anonymous messages and forwarding chain letters is excluded;
  • The use of the Internet, e-mail, or any other media to access inappropriate materials such as pornography, racist, homophobic, sexist or any other offensive material is forbidden;
  • All web activity is monitored, including the language or image content of e-mail, therefore it is the responsibility of the user to ensure that they have logged off the system when they have completed their task;
  • Children must not be given unsupervised access to the Internet. For the purposes of this policy, “supervised” means that the user is within direct sight of a responsible adult;
  • The teaching of Internet safety is included in the school’s PSHE and ICT curriculum, but all teachers within all year groups should be including Internet safety issues as part of their discussions on the responsible use of the school’s computer systems; These discussions should reflect the cyber safety overviews specific to each year group.
  • All children must understand that if they see an unacceptable image on a computer screen, they must turn the screen off and report immediately to a member of staff.

Internet and System Monitoring

Through the Smoothwall  filter service, all Internet activity is monitored by the system. It is the responsibility of the ICT lead to review this activity periodically. It is the duty of the ICT lead to report any transgressions of the school’s Internet policy and/or use of obscene, racist or threatening language detected by the system to the Headteacher. Occasionally, it may be necessary for the ICT lead to investigate attempted access to blocked sites, and in order to do this, the ICT lead will need to set his/her Internet access rights to “Unrestricted”. Whenever this happens, this should be recorded with the Headteacher.

All serious transgressions of the school’s Internet Access Policy are recorded with the Headteacher.

Transgressions of Internet Policy and use of inappropriate language can be dealt with in a range of ways, including removal of Internet access rights; computer system access rights; meetings with parents or even exclusion; in accordance with the severity of the offence and the school’s Behaviour Policy.

Breaches of Internet Access Policy by staff will be reported to the Headteacher and will be dealt with according to the school’s and LA’s disciplinary policy, or through prosecution by law.

Internet Publishing Statement

The school wishes the school’s web site, to reflect the diversity of activities, individuals and education that can be found at our school. However, the school recognises the potential for abuse that material published on the Internet may attract, no matter how small this risk may be. Therefore, when considering material for publication on the Internet, the following principles should be borne in mind:

  • No video recording may be published without the written consent of the parents/legal guardian of the child concerned, and the child’s own verbal consent; (See pro forma)
  • Surnames of children should not be published, especially in conjunction with photographic or video material;
  • No link should be made between an individual and any home address (including simply street names);
  • Where the person publishing material suspects that there may be child protection issues at stake then serious consideration must be taken as to whether that material may be published or not. In the case of a simple piece of artwork or writing, this may well be fine, but images of that child should not be published. If in any doubt at all, refer to the Designated Safeguarding Lead.

 

Use of Portable Equipment

The school provides portable ICT equipment such as tablets, laptop computers, colour printers and digital cameras to enhance the children’s education and to allow staff to make efficient use of such equipment to enhance their own professional activities.

Exactly the same principles of acceptable use apply as in the Acceptable Use Statement above.

  • Equipment may be in the care of a specific individual, but it is expected that all staff may wish to benefit from the use of a laptop computer and access should be negotiated with the individual concerned. Any difficulties should be referred to the ICT lead;
  • Certain equipment will remain in the care of the ICT lead, and may be booked out for use according to staff requirements. Once equipment has been used, it should be returned to the resource area;
  • Equipment such as laptop computers and class iPads are encouraged to be taken offsite for school work use by staff offsite in accordance with the Acceptable Use Statement and Internet Access Policy and the equipment is fully insured from the moment it leaves the school premises. Note: our school insurance policy provides cover for equipment taken offsite, provided it is looked after with due care, i.e. not left in view on a car seat etc;
  • Employees should not use school information systems or resources (e.g. cameras, laptops, iPads, memory devices) for personal purposes without specific permission from the Headteacher; they should only used for professional purposes.
  • Any costs generated by the user at home, such as phone bills, printer cartridge etc. are the responsibility of the user;
  • Where a member of staff is likely to be away from school through illness, professional development (such as secondment etc.) or maternity leave, arrangements must be made for any portable equipment in their care to be returned for school. In the event of illness, it is up to the school to collect the equipment if the individual is unable to return it;
  • If an individual leaves the employment of the school, any equipment must be returned;
  • Staff may install software on laptops to connect to the Internet from home. If in doubt seek advice;
  • No other software, whether licensed or not, may be installed on laptops in the care of teachers as the school does not own or control the licences for such software;
  • Staff may install apps on class iPads assigned to their class for their own professional activities, providing this has been agreed with the ICT lead and license purchased through the school account;
  • All staff are encouraged to make use of the school’s anti-virus software for installation on any computers at home that they routinely use for school work.
  • Through the use of their school email account, all school staff can also download and install Office software for their professional use on a number of devices. Whilst staff can complete this independently of the ICT support technician, it must be remembered that these downloads are the property of the owner of the Office 365 license i.e. the school
  • Transfer of pupil and other sensitive data must be by secure and encrypted use. Riverside School endorses the following:

 

 

  • Encrypted usb drives; These are available for order via the ICT lead. NB these devices are costly and must be looked after. Staff are NOT allowed to use non-encrypted memory sticks for transfer of pupil data, photographs, reports etc – anything which identifies individuals must be done using an encrypted system

 

  • Encrypted detachable drives. External HDD

 

  • E or encrypted e-mail attachment. The school uses Office 365 email accounts. Use of staff school email addresses adds a layer of encryption. However, staff MUST NOT email themselves at non-school addresses. If there is a need to send a very secure email (CSC referral etc) then the use of HT/admin accounts adds a high level of security as these accounts can send [restricted] and [secure] messages. These are available for order via the ICT lead. Employees are not permitted to use personal portable media for storage of sensitive school related data/images (e.g. USB stick) without the express permission of the Headteacher.

 

  • Employees can use the cloud system, following upcoming appropriate training, to access pupil data or protected information outside of the school premises. This should be implemented by December 2017. Save documents to secure and encrypted OneDrive, which can be accessed across multiple platforms. This links in to the employee’s school email account and allows 1TB of storage

 

  • Employees can ask for technical support to install Smoothwall VPN Remote Access software on their laptop. This allows for access to the school network from an offsite IP address and in effect negates any need for carriage of data/information on memory sticks etc.
  • Staff use of personal mobile devices to collect or send e-mail/text messages or browse the internet during school hours is strictly limited to non-contact time; the same rules for acceptable use/content apply to these personal devices when on school site in case the device is misplaced and handled by pupils. Staff should not use personal telephones to text or for telephone conversations during contact time or when in meetings. Ringtones should be set to silent or phones out of earshot during contact time or when in meetings. Personal devices MUST NOT be used to capture pupil images under any circumstances.
  • Videos or photos that contain pupil images must not be saved on to personal laptops to print at home. All videos and images of this nature should be printed and saved on designated school laptops.

Social Networking and Other Means of Communication

 

  • Staff should ensure that their use of web 2 technologies, including social networking sites, such as Facebook, does not question or bring their professional role into disrepute.  Members of staff:
    • Are advised to consider, and set appropriately, their privacy settings on such sites.
    • Should consider the appropriateness of images and material posted. Once posted online, a message, photo or video clip can be freely copied, manipulated and circulated and will potentially exist forever.
    • Should not communicate with pupils, in relation to either school or non school business, via web 2 technologies. Members of staff should only communicate with pupils using the appropriate LA/school learning platforms or other systems approved by the Headteacher.
    • Are not permitted to contact or communicate with pupils, parents or conduct school business using personal email addresses or un-blocked personal telephone numbers, without specific permission from the Headteacher.
    • Should not give out their own personal details, such as telephone/mobile number or email address, to pupils or parents.
    • Must ensure that all electronic communication with pupils and staff is compatible with their professional role.

Policy Created:                   July 2008

Reviewed:                          March 17

Review:                              July 2019

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