Intimate Care

Our Intimate Care Policy was most recently updated in July 21 and can be viewed here.

General Statement

This procedure represents the agreed principles for intimate care throughout our establishment.

The purpose of this procedure is:

  • To safeguard the rights and promote the best interests of the children
  • To ensure children are treated with sensitivity and respect, and in such a way that their experience of intimate care is a positive one
  • To safeguard adults required to operate in sensitive situations
  • To raise awareness and provide a clear procedure for intimate care
  • To inform parents/carers in how intimate care is administered
  • To ensure parents/carers are consulted in the intimate of care of their children


It is essential that every child is treated as an individual and that care is given as gently and as sensitively as possible. As far as possible, the child should be allowed to exercise choice and should be encouraged to have a positive image of his/her own body. It is important for staff to bear in mind how they would feel in the child's position. Given the right approach, intimate care can provide opportunities to teach children about the value of their own bodies, to develop their safety skills and to enhance their self-esteem. Parents and staff should be aware that matters concerning intimate care will be dealt with confidentially and sensitively and that the young persons' right to privacy and dignity is maintained at all times.


Intimate care can be defined as any care which involves washing, touching or carrying out a procedure to intimate personal areas which most people usually carry out themselves but some children are unable to do because of their young age, physical difficulties or other special needs. Examples include care associated with continence and menstrual management as well as more ordinary tasks such as help with washing, toileting or dressing.

Best Practice

Supporting dressing/undressing

Sometimes it will be necessary for staff to aid a child in getting dressed or undressed particularly in Early Years. Staff will always encourage children to attempt undressing and dressing unaided.

Providing comfort or support

Children may seek physical comfort from staff (particularly children in Reception). Where children require physical support, staff need to be aware that physical contact must be kept to a minimum and be child initiated. When comforting a child or giving reassurance, the member of staff’s hands should always be seen and a child should not be positioned close to a member of staff’s body which could be regarded as intimate.

If physical contact is deemed to be appropriate staff must provide care which is suitable to the age, gender and situation of the child. If a child touches a member of staff in a way that makes him/her feel uncomfortable this can be gently but firmly discouraged in a way which communicates that the touch, rather than the child, is unacceptable.

Medical procedures (See Policy on Medicines)

If it is necessary for a child to receive medicine during the school day parents must fill out a permission form from the school office and discuss their child’s needs with a member of staff before the school agrees to administer medicines or medical care. It must be made clear to parents that staff administration of medicines is voluntary.

Any member of staff giving medicine to a pupil should check:

  • • The pupil's name
  • • Written instructions provided by parents or doctor
  • • Prescribed dose
  • • Expiry date: Parents/Carers MUST take note of any expiry date and be made aware it is their responsibility to ensure medicines are replaced promptly.

 Medicines should be kept in a secure place usually in the medical room, not accessible to pupils: but arrangements must be in place to ensure that any medication that a pupil might need in an emergency is readily available. Inhalers are kept in class bags, in a secure and accessible location, with names, expiry dates, and dosages.

Sun Protection:

Parents are encouraged to apply sun protection cream before school . Where necessary, further applications may be indicated through the day, Children are encouraged to apply this independently but occasionally the younger ones need some support to apply to difficult to reach areas (back of neck and back of arms, legs). This is done as a whole class, with all adults present. No sharing of sun cream is permitted and all are kept , named in a secure location.

Wetting and Soiling

If a child wets him/herself the child is encouraged to wash him/herself and change into a spare pair of pants- children who are unable to do this independently will be supported and checked by staff ( a familiar adult where possible within their class /year group team)  to prevent discomfort and ensure cleanliness. The child’s dignity and privacy will be respected at all times.

Children wearing Nappies

See Nappy Changing Procedure click here to read Nappy Changing Procedure Riverside.pdf


There may be occasions where it is necessary for staff to restrain children physically to prevent them from inflicting damage on either themselves, others or property.

In such cases only the minimum force necessary should be used for the minimum length of time required for the child to regain self- control.

In all cases of restraint the incident must be documented and reported. Staff must be fully aware of the school’s/organisation’s Physical Intervention/Positive Handling Policy, which should comply with national guidelines.

Under no circumstances would it be permissible to use physical force as a form of punishment, to modify behaviour, or to make a pupil comply with an instruction. Physical force of this nature can, and is likely to, constitute a criminal offence.

Out of school trips, clubs etc.

Employees should take particular care when supervising pupils in the less formal atmosphere of a residential setting or after-school activity. Although more informal relationships in such circumstances tend to be usual, the standard of behaviour expected of staff will be no different from the behaviour expected within school. Staff involved in such activities should also be familiar with their school’s/establishment’s policy and all Guidance regarding out of school activities.

To ensure pupils’ safety, increased vigilance may be required when monitoring their behaviour on field trips, holidays etc. It is important to exercise caution so that a pupil is not compromised and the member of staff does not attract allegations of overly intrusive or abusive behaviour.

On occasions (field trips/days out, etc.) some pupils might be short of funds and would be embarrassed or singled out if this were known. It would be acceptable for a member of staff to subsidise a child, provided that this was disclosed to colleagues.

Meetings with pupils away from the school premises where a chaperone will not be present are not permitted unless specific approval is obtained from the head teacher or other senior colleague with delegated authority. Staff should not place themselves in a position where they are in a vehicle, house or other venue alone with a child.

If staff come into contact with pupils whilst off duty, they must behave as though in their professional role and not give conflicting messages regarding their own conduct.

Protection for staff

Members of staff need to have regard to the danger of allegations being made against them and take precautions to avoid this risk.

These should include:

  • • Gaining a verbal agreement from another member of staff that the action being taken is necessary
  • • Allow the child, wherever possible, to express a preference to choose his/her carer and encourage them to say if they find a carer to be unacceptable
  • • Allow the child a choice in the sequence of care
  • • Be aware of and responsive to the child's reactions

Safeguards for children

All staff are DBS (Disclosure Barring Service) checked on application and cannot undertake tasks on site until all checks are completed satisfactorily. The DBS’s aim is to help organisations in the public, private and voluntary sectors by identifying candidates who may be unsuitable to work with children or other vulnerable members of society. Personal and professional references are also required and unsuitable candidates are not permitted to work within the organisation. All those working with children should be closely supervised throughout a probationary period and should only be allowed unsupervised access to children once this has been completed to their supervisor's satisfaction.

It is not appropriate for volunteers to carry out intimate care procedures.


Updated July 21




Paper Copies

If you would like paper copies of any of the information, policies etc contained on this site then please get in touch. Copies will be provided free of charge.

If you would like the information contained in this website in another language or format such as Braille, large print or audio, please get in touch.

Contact Us

General queries to:
Mrs J Coates/Mrs J Kavanagh/Mrs V Scoot/Mrs Bain-Mackay - School Administrators
Mrs S Borradaile - School Business Manager

sampleTel:  01937 832 899

sampleEmail us here

Wetherby Road, Tadcaster
North Yorkshire LS24 9JN


Main Menu